The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. So I have no idea what I am typing. The univresity hasadopted the 16th to the 15th as thestandard monthly pay period for all hourly employees. As leaders in culture, we help customers to realise whats possible when they invest in their own people. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. Employees, managers, and the Mobile Administrator can: Find the product that best fits your needs. From the home dashboard, navigate to the Approvals tab, where you will see all pending requests. WFM access only without their own IDPfor all users, Full suite access without their own IDP for all users. Ultimate Kronos Group (UKG, formerly Kronos) is the company behindautomated time and attendance systemWorkforce Ready. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution. We want to pay employees as quickly as possible with the shortestpossible lag. In order to protect our customers employee data and privacy, we are unable to provide direct assistance with your UKG login or provide temporary passwords. Make it easy for your people to bring their best selves to work. For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). DHL Supply Chain India trusts UKG for a centralized workforce management solution that is fully automated, seamlessly integrated and highly configurable. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. To cancel an approvedtime off request, navigate to the Home screen. Find the product that best fits your needs. Implementation ; Support Experience ; UKG Community ; Customer Stories; About Us. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. In departments adoptingthe web clock, employees will use their university computer to clock. Thats why we build products designed to inspire your people and your organization to grow and thrive. Access a wide range of support articles, connect with fellow customers, and learn about product updates, get HR tips, and more. Quickly and securely access your employee information in just a few taps. Find the product that best fits your needs. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. All departments using UKG Ready will adopt a standard pay period for hourly employees. Here you will see pending requests for time off, change requests, and time entries from your employees. Self-paced training offers in-depth learning with tutorials, how-to guides, job aids, and more. We call it UKG Ready or Ready for short. Login using your Duck ID Username and Password at ukg.uoregon.edu. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Notes: Employeesnew to UKG Ready will needlearn to use it. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. Additional factors used when logging in might be a one-time code delivered to your phone by text or email, or a piece of hardware that only you possess (like a key). What if I clock in before my shift begins or after it ends, will this result in overtime? If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. When your request is complete, select Submit Request, and click OK. An email will be sent to your supervisor for approval. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Workforce Central system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. If youre a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. Get the support and the answers you need based on your UKG solution. Unlike traditional HCM solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. If you do not see an Approve button, you may be on the incorrect screen. Using the calendar, select the days you need to make your request for by clicking and dragging to highlight all of the appropriate days needed for the request. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). This pay periodmay not be practical for some large departments with limited payroll staff and tight deadlines to obtain approvals and make adjustments. For help, e-mail knowledgepass@ukg.com With Basic Authentication, the users password is stored within UKG Dimensions, and the user authenticates using UKG Dimensions built-in authentication service. From the Dashboard, navigate to the Approvals tab. Click on the link called Request Time Off. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. During installation, the UKG Ready mobile application prompts for access to user location. Employees and the university need access to accurate records to properly adjudicate potential wage disputes. So maybe something is wrong with the app. The screen is only half shown. . If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Non-Exempt (overtime eligible) Employee Training: Manager Training: We recommend thatmanagers alsowatch the employee training videos above. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Clocking in and out typically becomes routine in a week or two. Classified employees, officers of administration, students, and temps)will use UKG Ready. Select Cancel Time Off as the Change Type, and select the date you would like to change. What device will I use to clock in and out ? Campus payroll administrators evaluated various rounding rules and the implementation team decided against rounding time punches. Exempt status is a position classification decision determined by Human Resources. Please remember you will need to set a separate Out of Office message on your Outlook calendar. 7. We think youre pretty special when youre a UKG Customer. If your request is for a single day, please select Single Day under the Request Type field. UKG Dimensions provides an integrated set of procedures and practices to accurately . Time, attendance, and scheduling dont have to be a drag on productivity. How can employees access their time records ? Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. Retaliation is prohibited by UO policy. When you have finished making changes and are ready to submit your timesheet, hit the Submit button in the top right. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. Safety starts with understanding how developers collect and share your data. Which employee groups on campus will use UKG Ready ? To confirm your punches, you may view your timesheet by clicking on the My Timesheet link on the My Timesheet panel. If you need to add additional hours to a day that already has a punch registered, repeat steps 3-5 to get to the Change Request dialogue box. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. Discover how these trends impact 2022 and beyond, and how employers can adapt. Login here using your username and password (Cookies must be enabled in your browser) Username. The first time you login theUKG Ready mobile app will prompt for region (North America) and company short name (6178092), Visit us on Facebook Look to your future. I can do #1 and #2 and many other functions on the website, so #3 is the only one that you really need the app for. Review the request for accuracy and select either Approve or Reject in the bottom right-hand corner of the screen. Learn about how analytics turns information into actionable insight. Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. Once there, review for accuracy. This brings up the request and shows the current state of the time entry, as well as the new state the employee would like it corrected to. It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . Exempt Classified employees, since they are eligiblefor differentials will scheduletimes in and out each day and adjust times asneeded. Functions are limited. The UKG Workforce Central Mobile Resource page is for users of the UKG Workforce Central mobile app. DIDP supports email, text, and token-based MFA. Under the drop down that says "Activity", you would hit "Browse". Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution, One Touch: A Quick Guide to People-Focused HCM. About this app. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. Visit us on YouTube. Change is difficult and must be supported and well communicated. An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). Collaborate with peers, post your questions, or even suggest product enhancements. Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month. Using this strategy, no hourly employee will experience a one time decrease in the number of paid days in their pay check when we transition to a new pay period. 80% of customers say the experience an organization provides is as vital as its products or services. Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. While viewing your timesheet, you may add notes to your punches or request adjustments and corrections per the Classified Time Clock Change Request process (see below). UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. Thats why we build products designed to inspire your people and your organization to grow and thrive. Multi-Factor Authentication (MFA) With MFA, users are authenticated and logged in with more than a single factor, where the single factor is typically a password. Union representatives,along with our department champions are critical change agentsand information conduits. Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. About 200classified employees are paid current from the 1st to 31stwithout a lag. Welcome to UKG Dimensions Online Help How Can We Help? Start of fall term, Sept. 15th Oct. 15th. 6. Since we need to submit the previous months time, you will need to click on the small blue arrow next to the dates to bring up the one you need. UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, citizenship status, parental status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. 5. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Once approved, the cancelled leave will be removed from your UKG Ready calendar. To view pending change request items, click on the notification bell in the top right-hand corner. . Watch a tour 2:12 Watch a tour 2:12. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. We are resilient and will adapt toget the most value from this new service. To clock in, select the Clock In button. Your timesheet status will now change to show as Submitted. A dialogue box will pop up asking you to select which type of leave you wish to use. Does the mobile device track my movements ? If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Discover how UKG checks all the boxes in the Market Guide. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. Take a tour of our global workforce management solution. Ultimately yes. Welcome. The Request Time Off dialogue box will appear that will capture the details of your request. Need more support for your UKG solution? So recently coming back from a vacation. Payroll Admin Training:We recommend thatpayroll admins alsowatch the employee and manager training videos above. Navigate to the UKG Ready dashboard by going to ukg.uoregon.edu. Adoption of a new instance of UKG Ready is an opportunity to standardize some inconsistent university business practices. Canadian HR Law: The Essential Reference Guide 2022 Edition, The Total Economic Impact Of UKG Dimensions, The Total Economic Impact of UKG Pro and UKG Dimensions, Partner for Life: Redefining Customer Service, Find the right support for your mobile app, Gets tips on how to conduct a successful rollout. Your requests will appear on the My Schedule / My Time Off calendar panel on the Home tab. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Comments added will be visible to both your manager and payroll administrator. Co project managers are Mark McCulloch and Jon Marchetta. Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. Collaborate, learn, and get support for your UKG solution! Thats why we build products designed to inspire your people and your organization to grow and thrive. Users would simply use different URLs to access the system. You should see a small blue expansion arrow, click that. Welcome to. 11. It does nottrack employee movement before or after they clock. Your timesheet status will now change to show as Submitted. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. Data privacy and security practices may vary based on your use, region, and age. Under that date, select the checkbox of the time off you would like to cancel, and select Submit Changes. Loading. When I log in to the app, it shows me an error message that does not fully fit the screen. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. It stays as particularly approved. If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. It is the rightway to operate a large and complex payroll. UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. Learn how our award-winning workforce management solutions help you achieve a better work experience for all your people. Employees can access their timesheetsat any time by logging into UKG Ready using their Duck ID username and password. The UKG Dimensions mobile app is built to help you connect to work right from your phone, wherever you are, night or day. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. We think youre pretty special when youre a UKG Customer. UKG Readycan be configured to require that an employee clock out formeals or, it can be configured to automatically deduct either a 60 or 30 minute meal period each work shift. 10. An email will be sent to your supervisor for approval. Take a tour of our global workforce management solution. This is going to bring up this months timesheet. Will UKG Ready round the actual time I punch in and out? UKG Ready will eventually be adopted campus-wide, providinga more accurate university payroll, and more efficient means ofcollectingemployee work hours and time off. The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. To modify a punch, select Modify Punch In or Modify Punch Out as appropriate from the Change Type dropdown menu. Link text is customizable. Give your people the power to achieve the extraordinary. With your days selected, click the Start Request button in the top right-hand side of the screen. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . The following changes are supported by our project sponsors;HR, BAand Information Services. Forgot your password or need help resetting your credentials? Please contact your employers HR/payroll department if youre having trouble logging in. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. Please remember that the current restrictions regarding Sick Leave use still apply, as per university guidelines. To cancel an approved time off request, navigate to the Home screen. In fall 2022most administrative units will adopt UKG Readyincluding:allunits under Finance and Administration,Division of Student Life, and Student Servicesand Enrollment Management, as well asthe Office of the General Council, JSMA, Information Services and UO Libraries. Locate the line that says "PSB - On Call" (It's on the 2nd page currently). Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. The identity provider delivers authentication credentials to the service provider (SP) at the user's request. The UKG Pro Mobile App gives you control over job-related actions that are personal to you. Put your people first and help your company excel by leveraging a technology solution that is one touch for your employees, one record for your data, and one solution for your business. Employee hours, premium earnings, holidays, and leaves are automatically calculated and loaded into theBanner payroll system. Password. This will bring up the employees timesheet. Time collection method, physical clock or web clock, is a decision each department will make. With Federated Authentication, the users password is stored in another system (called an Identity Provider or IDP). Head to our Support page. If youre an employee trying to log in to your UKG Dimensions system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Loading. Bad request error. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Ready system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; 13. Employees subject to the Fair Labor Standards Act (FLSA) and eligible for overtime will clock in and out daily using whatever method is most practical for their environment, (timeclock or computer). With Basic Authentication, users can only access the core UKG Dimensions workforce management (WFM) components. To approve the entries, select all the appropriate lines and click the Approve button near the top right-hand corner of the screen. Differentials such as shift differential will be programmed automatically by FASS Payroll to ensure accurate reporting. Lately, I have a problem with the app and there seems to be no way to fix the problem I am having. Employees will more easily see available leave balances when requesting time off. About the only things you reliably can use it for are (1) checking your schedule (usually), (2) ensuring your clock-in/clock-out is accurately recorded, and (3) requesting time off.